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Axiren Systems
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Axiren Systems

Custom software and automation for SMEs

Custom software you work with every day.

For small businesses that run on WhatsApp, spreadsheets and memory. We build the application your team uses to manage customers, orders and jobs, and automate what repeats every week.

Built for

Get a free assessment Try an interactive demo

Tell us how you work and we suggest where to start. Free, with no commitment.

Simulation: your custom software takes any piece of work from start to finish, each along its own route. What comes in can be a process, such as onboarding a new customer; repetitive tasks, such as weekly timesheets; an order by email; a breakdown reported on WhatsApp; an accepted quote; or an appointment made on the website. Each one has its own stops and its own results, and each includes a decision. Who decides depends on the work: an automatic rule, an AI agent that reasons with the business's own criteria, or a person. Each thing that comes in is a button that shows its journey.

Simulation · each piece of work, its own journey

Anything can come in

Your custom software

  1. Contract

    Hotel Brisa signs the contract

  2. Setup

    Opens their record, asks for papers

  3. Decision Person

    Nerea gives the go-ahead

  4. Welcome

    Sets up their logins and calendar

It comes out done

  • Welcome Arrives with their logins
  • First payment €90, by direct debit
  • Dashboard New this month: 14

Who decides: Automatic AI agent Person

What your team sees: work in one place.

Customers, quotes and outstanding jobs, connected in one application. Explore the modules in this example to see what each person can view and manage.

Example of a company's custom software, with six modules: what's due today, incoming requests, customer records, quotes, jobs in progress and automations, where a process is running: an accepted quote creates the work order, orders the materials and notifies the customer. Beside it, a technician's phone with the day's visits. The modules change on their own every few seconds, and you can pick any of them.
app.yourcompany.com/today

Good morning, Laura

Tuesday 14 April

  • New requests52 unopened
  • Jobs in progress123 due this week
  • Quotes pending3oldest: 4 days
  • Open issues1OP-311 · at QC

To do today

  • Call Talleres Serrano Order
  • Visit: terrace railing Quote
  • Check OP-311 issue Operations
  • Weekly summary to management Automatic

Jobs completed per week

FebApr

Start the day with outstanding work, owners and priorities in view.

Mockup with fictional data. Modules, fields and permissions are designed for each business.

See what we can adapt to your business

Less manual work. A clearer next step.

We can improve one part of your work or build a complete application. We start with what is taking up most of your time.

See what we can build

  • Manage customers, orders and jobs

    Software built around your business, so you know what is pending, who is handling it and when it needs to be ready.

  • Automate repetitive tasks

    Connect your tools to send reminders, prepare documents and update information without copying it again and again.

  • Handle enquiries and follow up

    Bring customer enquiries together and use AI assistants where they help answer, organise or prepare the next step.

It connects to what you already use.

If the data is already in your email, a spreadsheet or your invoicing software, nobody should have to type it in again. We connect your software to the tools you already work with.

  • Email and calendar

    • Gmail
    • Google Calendar
    • Outlook
    • Microsoft 365

  • Spreadsheets and files

    • Excel
    • Google Sheets
    • Google Drive
    • CSV files

  • Messages and website

    • WhatsApp Business
    • Instagram
    • Your website forms
    • Your website chat

  • Payments and invoicing

    • Stripe
    • Holded
    • Odoo

Using something else? If it lets you get its data out, through a direct connection or an export, we can connect it. If not, we'll tell you during the assessment. Ask us about yours

What does your business do?

Choose an example similar to your business. See how a job can be managed from the first request to completion.

Example: a plumbing and heating company

A breakdown repair, from web form to invoice

instalacionesnorte.es/breakdown

Report a breakdown

Name Pilar Soto

Phone 644 ··· 210

Address C/ Olmo 4, 2.º B

What's wrong Boiler won't come on, shows E133

boiler_photo.jpg Send report
Repairs · Today

Repair #2481 · Pilar Soto

Came in 1 min ago via the website

BreakdownUrgentNorth area

Appliance
Gas boiler, installed in 2021
Contract
Annual maintenance, up to date
Error
E133 · ignition failure
Repairs · Assign

Repair #2481 · Boiler

C/ Olmo 4 · urgent

  • Marc 10 min · 1 job today Suggested
  • Nerea 25 min · 3 jobs today
  • Lucía Free from 13:00

Job report #2481

Boiler · Pilar Soto

  • Burner check
  • Ionisation probe replaced
  • Ignition and pressure test
  • Before and after photos

1 h 15 min · 1 ionisation probe

Ask the customer to sign

Job report #2481

Sent to the customer

Pilar Soto · C/ Olmo 4

  • Labour 1 h 15 min
  • Ionisation probe 1 unit
  • Final status Working

Signed at 11:48

Invoice F-2026-0412

Draft · to review

Pilar Soto

  • Labour · 1.25 h €56.25
  • Ionisation probe €18.90
  • Travel charge €15.00

€90.15 + VAT

Created from job report #2481

Automatic

A customer fills in the form on the website: her boiler won't come on and is showing an error code. She attaches a photo.

Examples with made-up names and data. Your application is built around how your company works.

Sounds like your business? Tell us about it

Before building yours, we built our own.

OnTrain and OnChats are two products of our own. We designed, built and maintain them with the same method we would use with you, and you can look inside them before talking to us.

Built and deployed. Not yet open to the public.

Explore our products

OnTrain

A platform for the coach and an app for their clients.

  • Coach dashboard and client app
  • 122 exercises in the library
  • Workout logging without a signal
See the case: problem, solution and screens

OnChats

An AI agent that handles enquiries and prepares follow-up.

  • Website chat; Instagram once Meta approves it
  • Replies, contact records and follow-up
  • The team can take over any conversation
See the case: problem, solution and screens

What it costs, before you get in touch.

Every project is quoted in writing after the assessment, with a fixed scope. These are the starting prices, so you know from the outset whether it fits what you want to invest.

  1. Automate one task

    A notification, a reminder or some data that someone copies by hand from one tool to another today.

    from €300

  2. An AI assistant or agent

    Answers the usual questions, or reads and sorts emails and requests using your criteria. Anything that needs a person goes to your team.

    from €800

  3. Connect a whole process

    Several tools, rules and owners: from the request to the invoice, with a notification at every step.

    from €1,200

  4. A custom application

    The dashboard or CRM your team uses to manage customers, orders and jobs, on mobile too. It starts with what you need most and grows in phases.

    from €3,000

Assessment
Free
We look at your case and tell you where to start. No obligation to hire us.
Maintenance
from €50/month
Support, reviews and adjustments. The fee depends on what needs looking after.
External services
Separate
Hosting, messaging or AI usage, if the project needs them. They are itemised in the proposal.

Prices exclude VAT. What moves the price most: how many tools need connecting, how many people use it and with what permissions, whether there is sensitive data, and the deadline.

What each quote includes

We work with you, from start to finish.

Before we start, you know what we will build, what it costs and how we will maintain it.

Choose a stage to see what we do and what you receive.

First, we see where time is being lost.

You show us how you work. We review what repeats, where information is missing and what to improve first.

Example: improving order management

The starting point

Where do orders get stuck?

EmailSpreadsheetCalls
Order
Preparation
Delivery

Today: the same information is copied three times.

Start by recording each order just once.

Your part
A conversation and examples of your work.
You get
A recommendation on where to start.

See the full method and how we agree costs

Before you start

All questions
What does the initial assessment involve?

Tell us how you work, what takes up your time and which tools you use. We recommend what to improve first and whether to connect what you already have or build custom software. It is free and you are under no obligation to hire us.

Are there monthly costs?

It depends on the system. Some external services have their own cost, and support is contracted separately. Before we build anything, we set out the two in writing so there are no surprises.

Can we run it ourselves afterwards?

In many projects, yes. Handover includes training and documentation for everyday use. We also agree which adjustments you can make yourselves and which need support.

Tell us what you want to improve in your business.

It could be a repetitive task or a complete application. We review your case and recommend where to start. The assessment is free, with no commitment.

Get a free assessment contacto@axirensystems.com